--- title: "Invoice and receipt extraction: from photo to books | Otrock" description: "Invoice and receipt extraction without retyping: AI reads the details from a photo, the program checks totals, VAT and the supplier. Saved after you confirm." url: "https://otrock.cz/en/invoice-extraction" updated: "2026-10-23T10:38:36+02:00" --- AI helper # Invoice and document extraction: from photo to accounting Invoices, receipts and delivery notes no longer need retyping by hand. Photograph the document with your phone and send it by email or to Telegram, or upload a PDF on the website. AI reads the details, the program checks them, and they go to your accounting only after you confirm. [Free consultation](https://otrock.cz/en/free-consultation?pomocnik=vytezovani) [How it works](#postup) 30 minutes free, over a video call. We get back to you within one day. What it readsSupplier, Company ID, document number, amounts, VAT, due date and line items Who calculatesThe program recalculates totals and VAT and checks the supplier Who decidesYou. Uncertain details are flagged and sent to you to check Invoice – tax document No. 2026-0418 Kancelář Plus Supplier Kancelář Plus s.r.o. Průmyslová 12, Kolín Company ID 12345678 Customer Your Company s.r.o. Za Mlýnem 4, Praha Issued 2\. 10. 2026 Due date 16\. 10. 2026 Reference (VS) 20260418 Amount due 8 392,56 CZK Copy paper A4, 20 packs2 380,00Printer toner, 2 pcs3 160,00Office supplies, set1 396,00 Photo from Telegram, 9:14 For approval SupplierKancelář Plus s.r.o. Company ID12345678 Due date16. 10. 2026 Amount due8 392,56 CZK - Company verified in ARES - Reliable VAT payer, account published - The totals add up, it is not a duplicate Demo with sample data. ## Invoice extraction: reads, recalculates and checks every document Take an invoice for office supplies, for example. Before you see it, AI has read the details from it, and the program has checked that the numbers add up and the supplier is in order. You just confirm the entry. - ### One queue for all documents A photo from your phone, an email attachment and a file uploaded to the website all end up in one place. For each document you see where it came from and from whom, and you can scan a multi-page contract with your phone as a single file. - ### Reads the text and recognizes the document type It gets the text from a photo or scan and recognizes whether it is an invoice, receipt, delivery note, contract, report or business card. Then it extracts exactly the details that belong to that type. - ### Shows how confident it is Each detail shows how confident the recognition was, and on a scan the place the value came from is highlighted. Where it is not sure, the field is marked. - ### The program calculates, not AI Totals and VAT are recalculated by a standard program using fixed rules. It also recognizes when the same document has already arrived and catches the duplicate before it is saved. - ### Checks the supplier The program checks the company in ARES, whether the supplier is an [unreliable VAT payer](https://otrock.cz/en/blog/unreliable-vat-payer) and whether the account you are to pay is published. It warns you about a suspicious document before you pay it. - ### Enters data where it belongs A confirmed document is saved to the register by its type: invoices with invoices, contracts with contracts. Its details also go into your accounting program. ## Send and confirm; the helper works in between The whole path of a document from photo to entry in the accounting program. For each step it is clear who does it. 1. ### Send the document Forward the invoice email, photograph the receipt with your phone and send it to Telegram, or upload the PDF on the website. Send several pages of one document at once. 2. ### AI reads and recognizes Turns the photo into text, recognizes what kind of document it is, and fills in its details, including the individual line items. 3. ### The program checks Recalculates totals and VAT, looks for duplicates, and checks the company in ARES and in the VAT payer register. 4. ### You confirm Review mainly the details marked as uncertain, or correct them directly in the field, and confirm saving from your computer or phone. 5. ### The data is in the register and in accounting You find the document in the register among documents of the same type, and its details are already in your accounting program. Company documents Delivery note DL-5521 Delivery for job Novák Read: 3 items. Assign to job Novák s.r.o.? Yes Delivery note Saved NumberDL-5521 SupplierVelkoobchod Horák s.r.o. JobNovák s.r.o. Items3, total CZK 12,400 The program checked the data. It was assigned to the job after you confirmed in Telegram. Demo with sample data. ## One photo at the till instead of evening retyping ### Before - Receipts pile up in wallets, in cars and in mailboxes - Invoice details are retyped by hand into a spreadsheet in the evening - A typo in an amount is found only at year-end closing - Nobody checks the supplier's reliability or its account ### With a helper Done - You photograph the document as soon as you get it - AI reads the details and you just confirm them - The program catches a wrong total at once - Supplier and account checked before payment ## Helps whether you or the whole team handle documents Every company has documents. What differs is how many there are and how many people bring them in. ### Sole traders and tradespeople You photograph receipts and invoices as they come in, for example right in the car after a purchase. The accountant then gets everything together and already read. ### Small businesses Anyone who receives documents sends them on, and you see who they came from and what is still waiting for confirmation. An invoice does not stay in a colleague's mailbox. ### Medium-sized businesses Supplier invoices arrive in several mailboxes and more people handle them. Each document type has its own register, the program checks duplicates and suppliers for all of them, and only what is truly uncertain goes for checking. ## No need to change your accounting program Confirmed details go into the program you already work with, and you send documents by whichever channel is closest to you. The program checks the supplier against ARES and the VAT payer register. You choose the AI model that reads the documents in the admin, and it can be a different one from your other helpers. - Email - Upload on the website - Telegram - ARES and the VAT payer register - Pohoda, Money, Fakturoid - Company assistant ## FAQ about invoice extraction You will find more answers in the list of all questions. [All questions](https://otrock.cz/en/faq) What is invoice extraction? Extraction means you do not retype the details from an invoice or other document by hand. AI reads them from a photo, scan or PDF, the program recalculates the amounts, and they are saved to the register only once you confirm them. What documents can extraction read? Besides invoices and receipts, also delivery notes, contracts, reports and business cards. It recognizes the document type by itself, and for each type it is set which details are read and which register they are saved to. What if AI reads a detail wrongly? You see how confident AI is for each detail, and uncertain fields are sent for checking. You correct them directly in the field, and the program recalculates totals and VAT after the correction. Nothing is saved without your confirmation. Do I need a scanner? No, a phone photo sent by email or to Telegram is enough. Your phone can even handle a multi-page scan, and a finished PDF from your computer can be uploaded on the website. Does it transfer data to our accounting program? Yes. After you confirm, the details are entered into your accounting program, such as Pohoda, Money or Fakturoid, and they also stay in the document register. Nobody has to retype them, and the accountant receives data that has passed the program's checks. Can colleagues also send documents? Yes, the whole team can send documents, each from their own phone or email. The document shows who sent it, from where, and whether it has already been confirmed. How much does invoice extraction cost? It depends on the scope: which systems we connect it to, for example your accounting program, and where it runs. You will hear the specific price in the free consultation, once we have seen your documents. ## Documents read once can serve other helpers too - [**Inquiry handler**An invoice that arrives among inquiries in your inbox does not get lost: the inquiry handler recognizes it and passes it on to extraction.More about the inquiry handler](https://otrock.cz/en/inquiry-handler) - [**Company assistant**A colleague asks the company assistant, for example, about the notice period in a contract that has been read, and the answer shows the source document.More about the company assistant](https://otrock.cz/en/company-assistant) - [?**Custom apps**We build a custom cost overview or another document workflow on the same data.More about custom apps](https://otrock.cz/en/custom-app) In practice Live since August 2026## Trailer certificates from photos for Dva Kraje A company that helps Polish entrepreneurs do business in the Czech Republic, among other things with vehicle registration. For the company, we built a register of its clients' trailer registration certificates. AI reads the details from a photo of the certificate, staff check them, and the program then monitors vehicle inspection (STK) validity and sends a reminder in time. [Full Dva Kraje case study](https://otrock.cz/en/our-work#dva-kraje) ## Bring one of your invoices In the free consultation we extract it right in front of you. You will see what AI reads, what the program checks and how much retyping you save. 30 minutes free, over a video call. We get back to you within one day. OT[Ondřej Tóth](https://otrock.cz/en/about), who has been building websites and apps for businesses since 2014, will build and set up the helper for you. [Free consultation](https://otrock.cz/en/free-consultation?pomocnik=vytezovani) [Call +420 774 862 198](tel:+420774862198)