--- title: "AI for sole traders, small and medium-sized firms | Otrock" description: "AI for sole traders and small and medium-sized businesses: what helps you, where to start, and when ChatGPT is enough. Free 30-minute video consultation." url: "https://otrock.cz/en/who-its-for" updated: "2026-10-23T10:38:36+02:00" --- AI helpers # AI for sole traders, small and mid-sized firms: what helps you We build helpers for sole traders without employees and for companies up to 250 people. Company size does not decide whether you use a helper, but it does decide where to start. Find out what suits a company of your size and when a plain ChatGPT is enough for you. [Free consultation](https://otrock.cz/en/free-consultation) 30 minutes free, over a video call. We get back to you within one day. ## Where to start by company size Invoice extraction and the inquiry handler suit everyone from a sole trader to a medium-sized firm, because everyone has documents and inquiries. The cards show what relieves the most at your size. Do two of them fit you? Start with the problem that hurts more. ### Sole traders and tradespeople You work alone or with a few people You do everything yourself and the paperwork is left for the evening. You will recognise yourself when - You carry receipts and invoices in your wallet or car - You write quotes in the evening, when you finally have some peace - You keep tasks and agreed dates in your head Helps most: - [**Extraction**photograph the receipt right at the till](https://otrock.cz/en/invoice-extraction) - [**Voice notes**dictate tasks on the way in the car](https://otrock.cz/en/voice-notes) - [**Inquiry handler**approve the quote from your phone](https://otrock.cz/en/inquiry-handler) [Free consultation](https://otrock.cz/en/free-consultation) ### Small businesses Up to 50 people Everything goes through the owner and they can't keep up. You will recognise yourself when - Colleagues keep asking the same questions - Inquiries pile up in three mailboxes and on your phone - Everyone sends documents differently, and nobody knows what has already been recorded Helps most: - [**Company assistant**colleagues ask it, not you](https://otrock.cz/en/company-assistant) - [**Inquiry handler**inquiries from all inboxes in one place](https://otrock.cz/en/inquiry-handler) - [**Extraction**everyone who has documents sends them in](https://otrock.cz/en/invoice-extraction) [Free consultation](https://otrock.cz/en/free-consultation) ### Medium-sized businesses 50 to 250 people More people, more inboxes, more documents. Things get lost between people. You will recognise yourself when - A new hire takes months to train and keeps asking experienced colleagues - Everyone watches competitors, regulations and tenders in their own way, or nobody does - You have procedures that no ready-made program fits Helps most: - [**Company assistant**new hires learn from your guidelines](https://otrock.cz/en/company-assistant) - [**Radar**one overview of changes for sales, purchasing and management](https://otrock.cz/en/radar) - [?**Custom apps**for procedures only you have](https://otrock.cz/en/custom-app) [Free consultation](https://otrock.cz/en/free-consultation) ## Industry does not matter: examples from different sectors We set the helper up for the specific company's price list, documents and procedures, so the industry matters less. Here are a few examples: - ### Trades and services Inquiries from the website or email turn into quotes based on your price list, and tasks from site visits are dictated on the way. [Inquiries](https://otrock.cz/en/inquiry-handler)[Voice notes](https://otrock.cz/en/voice-notes) - ### Accounting and tax offices Data from client documents is extracted into your records without retyping, and the radar watches for changes in regulations. [Extraction](https://otrock.cz/en/invoice-extraction)[Radar](https://otrock.cz/en/radar) - ### E-shops and retail Inquiries from large buyers get a quote based on your price list, and supplier invoices are not retyped by anyone. [Inquiries](https://otrock.cz/en/inquiry-handler)[Extraction](https://otrock.cz/en/invoice-extraction) - ### Manufacturing Delivery notes and invoices go straight into your records after confirmation, and new hires ask the assistant about guidelines and procedures. [Extraction](https://otrock.cz/en/invoice-extraction)[Assistant](https://otrock.cz/en/company-assistant) - ### Construction The radar watches public tenders and partner reliability, and a voice note records agreements from the construction site. [Radar](https://otrock.cz/en/radar)[Voice notes](https://otrock.cz/en/voice-notes) - ### Clinics and salons Reception and staff find answers in internal procedures, and invoices for materials can simply be photographed. [Assistant](https://otrock.cz/en/company-assistant)[Extraction](https://otrock.cz/en/invoice-extraction) - ### Accommodation and hospitality Inquiries for stays or events get a quote from the price list, and the radar prepares a draft reply to each new review. [Inquiries](https://otrock.cz/en/inquiry-handler)[Radar](https://otrock.cz/en/radar) - ### Transport and logistics Drivers photograph delivery notes and invoices from trips into Telegram, and a voice note records agreements with dispatch. [Extraction](https://otrock.cz/en/invoice-extraction)[Voice notes](https://otrock.cz/en/voice-notes) - ### Real estate and property management Questions from prospective tenants are gathered in one place, and data from contracts and handover protocols is in your records. [Inquiries](https://otrock.cz/en/inquiry-handler)[Extraction](https://otrock.cz/en/invoice-extraction) - ### Agencies and services Client inquiries get a quote from the price list, and the radar watches competitors and new tenders. [Inquiries](https://otrock.cz/en/inquiry-handler)[Radar](https://otrock.cz/en/radar) Don't see your industry here? At the consultation we will show you a helper on your own work. ## Is ChatGPT enough? For writing, yes. For invoices and quotes, no. A helper can use the same model as your chat, even your subscription. The difference is not in the AI but in what happens around it. ### General AI chat - Answers when you ask it and paste in the material - Writes or rewrites an email or text - Estimates prices, totals and deadlines just like text - You have to move the result to where it belongs yourself ### AI helper Set up for you - Takes over an inquiry, a document or a voice note by itself - Prices, totals, VAT and dates are calculated by the program, not by AI - Prepares the result for approval where you work - After approval, it enters the data into your records, calendar or accounting ## Starting is the same for a sole trader and a medium-sized firm One helper for the work that slows you down most. You decide on the next step only once you see the results. The detailed process is on the page [implementing AI in your business](https://otrock.cz/en/implementing-ai). 1. ### Free consultation Thirty minutes over a video call. We will show you a helper on your own work and choose where to start. 2. ### Pilot of one helper We set it up for your company and you try it on real work: for a sole trader, for example, on one month's invoices; in a larger company, on one mailbox of inquiries. 3. ### Live operation and more helpers If it works, it keeps running. We add more helpers when you want them, and they build on data already in the system. ## Does it suit us too? Questions by company size You will find more answers in the list of all questions. [All questions](https://otrock.cz/en/faq) I am a sole trader with no employees. Is it worth it for me? It depends on how much time invoices, quotes and tasks take you. At the consultation we will go through it together and tell you straight away whether a helper pays off or whether a plain ChatGPT is enough. We have no IT department. Can we manage? Yes. We handle both the setup and the operation, and you use the helpers in a browser or in Telegram. Help is available right in the app. We mostly work from our phones and in the field. Will that work? It will. Send a photo of the invoice from the spot to Telegram or by email, dictate tasks on the way, and approve the quote from your phone. We are a medium-sized company with our own systems. Can you connect to them? We pass data from invoices to your accounting program, for example Pohoda, Money or Fakturoid, and deadlines to Google or Outlook Calendar. For another system or a procedure that only you have, we will build a custom app on the same data. Can more people work with the helper at the same time? Yes. The whole team can send documents, inquiries from all mailboxes land in one queue, and colleagues get tasks from a voice note with the deadline. Do we need a Mac? No. The helpers can run on our server. A Mac right in your office is just one of the options. Will you also build us a new website? Yes, the same way for a sole trader and a medium-sized firm: five homepage designs with your content, you choose one, and we complete the whole website, texts included, for CZK 35,000. We can connect its form straight to the inquiry handler. ## Not sure where you fit? Write us a few sentences about how many of you there are and what slows you down. At the free consultation we will advise you where to start. 30 minutes free, over a video call. We get back to you within one day. OT[Ondřej Tóth](https://otrock.cz/en/about) will build your helpers and [a new website](https://otrock.cz/en/website-design) for you, and has been building websites and apps for companies since 2014. [Free consultation](https://otrock.cz/en/free-consultation) [Call +420 774 862 198](tel:+420774862198)